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Application Procedure for Chinese Government Scholarship
Chinese government scholarships
(CGS) are awarded by Chinese Scholarship council (CSC) to international
students in Chines universities affiliated with CSC. CSC online application
system is started from Oct-November and remained open till May-June of next
year. CSC affiliated universities/embassies announced their schedule for
receiving application during this time period. Results are announced in
May-July. Successful
students join universities from I September.
These scholarships are awarded to
students through agencies i.e., (a) universities (b) Chinese embassies in other
countries, which have diplomatic relations with China. Students can prepare
their application material and submit to university directly. As for embassy
application is concerned, embassies generally receive applications in other
countries via some Higher Education Institute / Ministry of Education of that country.
Scholarship via embassy is also called "Bilateral Program".
CGS application procedure is very
simple and students can prepare their application easily. Students don't need
to consult and pay money to any agent/ consultant. CSC/Chinese universities
don't have authorized agent/consultant anywhere. Here. If someone claims so, he
is fake and is doing illegal activity.
1.
University and Program Search
Before student start scholarship
application procedure, he should select some good university offering CGS in
his program and research field. University program details can be searched very
well on CSC website. Here is the list of all the universities offering CGS Scholarship
http://www.csc.edu.cn/studyinchina/universityen.aspx.
For university selection, consider overall repute of university, research
published by university/department/group in you research field,
Instruction language, time period of the course etc., For that purpose you can
go to this link and search for your program and it will list all the
universities under CGS offering your program http://www.csc.edu.cn/studyinchina/programsearchen.aspx.
A university has its own policy to give scholarship in specific programs and
subjects. Once student selects a university he can explore
the website of university to know the CGS schedule, department, and faculty
details of that university.
2.
Application Procedure
CGS application
procedure consist of following steps:
2.1. Online
application
2.2. Preparation
of application material
2.1. Online Application
CSC developed an online application
system for all students who want to apply for scholarship in Chinese
universities. All students need to make an account for online application on
this website (http://laihua.csc.edu.cn).
From one account, students can apply in one university only. If somebody want
to apply in more than one university then he need to make more accounts. To
make a new account, students need email address. Many account can be made using
single email address.
In online application, first select
category B and then students are required to enter "Agency number".
Agency number is code given to each agency (universities and Chinese
embassies). Agency number of universities are given in this site (https://www.china-admissions.com/study-in-china-guide/agency-numbers-chinese-scholarships/)
or you can google for complete list. Some universities also need to apply on that university website, So, first read instruction of application from university website. Other notable things in online application
are academic records, bio-data, details of program to be studied, university
etc. while filling on line application please note followings.
After completing the on line
application, submit this and take a print of application pdf file and also save
this for your personal record. Print (hard copy) of application must have a
"serial number" and page number at the bottom of each page which
often missed due to wrong selection of page size during printer.
· When
you enter agency number of a university, it will become your "First
Preference University" automatically.
· If
you are applying in university directly, you don't need to write 2nd and 3rd
university preference.
· If
you are applying via embassy then you will write agency number of embassy and
also write three universities in preference options.
· Study
duration will be like this "From 1 September 2015 to 15 July 2018"
for 3 years PhD program. Duration depends on your program. If it includes one
year Chinese language then it will be written as "From 1 September 2015 to
15 July 2019". Check your university program details on university website
before filling application.
· Check
your university website/international student office for language requirement
details. If your university has English language programs then apply for it
otherwise you have to apply for Chinese language program and you have to attend
Chinese language classes for one year.
· Once
you complete your application for one university then don’t use this account
for another university by changing agency number. By doing so, your first
university online data will be erased from university and CSC database.
2.2. Preparation of Application Material
Application materials include all
documents required by university/CSC for application processing. These
documents are of two type i.e. compulsory documents and optional documents. Details
of these is given below.
2.2.1. Compulsory Documents
A student must complete and attach these documents with application otherwise application will be
rejected by university/ CSC. Compulsory documents includes following
2.2.1.1. Academic Documents
Students should photocopy two
recently obtained degree/certificates (For PhD, these will be Master and
Bachelor degrees) and transcript/ DMC of highest degree and attest them.
According to CSC instructions, academic certificate should be notarized. Here I
would like to clarify that china don't have "Gazetted Officer" system
of attestation like Indian subcontinent. So they use term Notarization and
Attestation in similar meanings. In my opinion, students can attest their
documents from University (assistant/associate/full) professor. Students can
also visit Notary Public but it will cost. Result awaiting student can also
apply if their results will come before May-June. They can attach
Hope/Provisional certificate for final semester/year. At the time of
application, student don't need to attest from foreign office, or some higher
education institute.
2.2.1.2. Foreigner Physical
Examination Form
Blank Foreigner physical examination
form can be downloaded from (http://en.csc.edu.cn/uploads/foreinphy.pdf).
CSC/universities don't instruct students to visit some special hospital in
their countries. Simple way to get this Examination Form is to visit some
Government Hospital. They will do required tests and then make Examination Form
for you. Students are suggested to not spend too much money at this stage by
visiting some expensive private hospital. Later, if they succeed to get
scholarship then they can do it again. Doctor should stamp and sign both sides
of Foreigner Physical examination Form especially front side picture must be
stamped. Student will attach photocopy of this form with application. Photocopy
don't need attestation like academic documents.
2.2.1.3. Recommendation Letters
Students required to submit two
Recommendation Letters. These letters should be issued by two different teacher
from student previous (preferably recently attended) university. Letters should
be issued by Associate/Full professor according to CSC/universities
instructions. Sometime they accept Assistant Professor issued letter as well
but this is favor and depends upon the International Student Office (ISO) people.
Student need to attach "Original" letter with application not
photocopy/color copy/attested photocopy. Sometime ISO people can favor and accept
photocopy but this favor is occasionally. A simple pattern of Recommendation
Letter is given below.
Department/University
Details (Mostly printed on letterhead)
Recommendation
Letter
Date: Ref
#
It is my pleasure to write this letter of recommendation on behalf of Mr. ____ for Chinese
Government Scholarship 2017-18 program. I have known ___ for __ years, since he
was a student in my ____. I believe to be an exemplary student-scholar as well
as a person of tremendous character with significant leadership skills.
He is a truly outstanding student who has accumulated a long list
of both academic honors/achievements and extra-curricular activities. He has
demonstrated his versatility by participating in sports, as fund-raiser, and organizer
in number of student's events.
I can attest to ___’s maturity and his commitment to studies. He
does his work conscientiously, he always seeks out course work that challenges
him. He has an amazing capacity for fulfilling his responsibilities in a great
variety of activities. He is organized in his goal-setting.
Intellectually, he is one of the best students I have ever taught/ supervised. He has the ability to carry out research
independently, he is extremely disciplined in his work, his analytical skills
are highly developed and he is always thorough in what he does.
I highly recommend ____ for this Scholarship opportunity in your
esteemed institution. I believe his proposed course of study/research field is
suitable .His spirit and disciplined approach to learning make him particularly
well suited to take advantage of this opportunity.
Thank you for your time.
Sincerely,
Teacher name
And contact details
Thank you for your time.
Sincerely,
Teacher name
And contact details
Recommendation letters should be
made either on university/ department letter head with teacher signature or on
sample page with teacher signature and stamp.
2.2.1.4. Research/ Study Plan
According CSC/University
instructions, student should submit a Research plan/ proposal (for PHD/MS) /Study
Plan (MS/BS) not less than 800 words. An average Research / Study Plan of
1000-1200 words is ok. While preparing it, use simple and understandable
language, avoid unnecessary formatting like too many headings, colored stuff,
etc. and excessive details.
Research plan/proposal explains
student research background (if have), future research plan (introduction and
background), research methodology (methods and requirement), expected results,
applications, and references. While study plan (sometimes called Statement of
Purpose) is more general as compared to Research plan. It includes the
student's introduction, educational background motives/aims for further higher
education, and brief future research intentions.
2.2.2. Optional Documents
Optional documents are not necessary
to submit along with application and sometime their presence can be very
useful.
2.2.2.1. Acceptance
Letter/Invitation Letter
Acceptance letter is most important
optional document which is sometime declared compulsory by some universities.
Acceptance letter can be obtained by contacting some Chinese teacher who will
agree to accept you in his research group. Student can find some good teacher
by finding email address from university website. Students can also search teacher
from research papers published by teachers. For this, you can search in
"Google Scholar" like "Topic + university name". After you
find some good research papers matching your research field, you can obtain
email of corresponding author and contact him. You can send email to him in
which you will briefly explain your research interest, urge to study in that
university under CGS and want to do research in his group. If he agrees to accept you in his group then he
will write an invitation letter / Acceptance Letter for you. Student will
attach this letter with CGS application. Mostly Chinese teachers ask for some template
of Invitation / Acceptance Letter and later they made letter for you based on
that template. Acceptance Letter/Invitation Letter should be made either on
university/ department letter head with teacher signature or on simple page
with teacher signature and stamp.
2.2.2.2. Passport
Passport is important document because
you have to write passport number in online application website of CGS for
completing your online application procedure. If a student get scholarship then
university mention passport number on visa documents which is good. University
issue visa documents to successful candidate.
2.2.2.3. English Proficiency
Certificate
Sometime Chinese universities asks
for ILETS/TOFEL when students apply for English language programs. If you have
ILETS/TOFEL, you can send them otherwise you can made an English Proficiency
Certificate from your university/department of previous university in which
they will certify that you completed your MS/BS degree using English language
as language of instructions. And you your English language skills are good
enough to study PhD/MS in English language.
2.2.2.3. Others
Other optional documents include
research papers, awards (academic, extracurricular activities) certificates,
and research work experience certificate etc. While attaching these documents,
only attach internationally and well recognized documents.
3. University Additional Application
Process (for university applying candidates)
Above mentioned on line application
process and preparation of application material is standard CSC requirement and
process. All CSC affiliated universities have to follow this standard
procedure. Beside this standard procedure, some university have additional
requirements like Processing Fee, online registration on university website
etc. After completing CSC standard process, students must check that university
website to know university requirements.
3.1. University Fee
Standard CSC application process is
free but some universities also demand for processing fee which can range from
400 RMB to 600RMB vary from university to university. All details of fee,
university bank account and depositing methods are given on university website.
Most convenient way to ask some friend in china to deposit fee on your behalf
and he should mention your name while depositing fee. Students can also pay via
VISA credit cards as well. Western union cost too much when money is deposited
to a bank account in other country.
3.2. University online registration
Some universities also ask students
to fill a registration form on university website also other than CSC online
application website. Students have to fill both application forms to fulfill
the requirement of university and CSC.
4. Dispatch of Application to
Dispatching Authorities
Final step is to dispatch the
scholarship application, to dispatching authorities or agencies. Dispatching authorities
or agencies are universities or Chinese embassies where you want to apply. Students
applying directly to university will dispatch scholarship application to
university while students under bilateral program will send their application to
Chinese embassy in their country or some higher education institute in their
country.
4.1. Final check list
Take the print of the on line CSC
application, paste photos and sign it with date. Attach above mentioned
required documents. Make one complete set of all application material.
Similarly make another set. According to standard CSC procedure, student is
required to send two set of application material to university/ embassy.
However, some universities may ask for more. You can consult ISO of
universities to know exact requirement. In first set, you can attach original
Recommendation Letters while in others set photocopies are also ok.
4.2. University Address
Proper university address is very
important in application dispatching. It is better to call/email international
student office to know address in following format otherwise, courier service
people face problem in delivering the post.
a) Province
b) City
c) District
d) Road
/Street (with street/road number)
e) Name
of office (with office/room number)
f) Name
of Contact Person
g) Telephone
number
h) Postal
Code
If your university address has above
mentioned address details on website then send to university.
4.3. Courier Service Selection
Courier service selection is very
important factor. A number of courier services / postal services are available
internationally for china. Government postal services are often cheap but don't
have online tracking system. Other courier services are expensive but have
tracking systems. These courier service offer special university/students
offers which are cheap. Their normal package is generally expensive.
This was the complete application
procedure guideline, before asking a question please once go through it, after
that if you need any help please feel free to comment below we will guide you
properly, Thanks.
Best of Luck from Offered Scholarships team, keep in touch for more scholarship updates. keep visiting "offeredscholarships.com".
Best of Luck from Offered Scholarships team, keep in touch for more scholarship updates. keep visiting "offeredscholarships.com".
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